Board of Supervisors Meeting
August 18, 2008 9:00 AM
Attendance: Chairman Kenneth Miller, Jr., Vice
Chairperson Zoë Perkins, Member Barry DiLibero, Township Manager James
Wendelgass, Stephen Siana of Siana, Bellwoar & McAndrew, LLP, Township
Solicitor, Zoning Officer Sandra Cantrell-Edwards and Township Secretary Tammy
Swavely.
Chairman Miller called the meeting to order at 9:07 AM.
Reports:
Township Manager Report: The Township Manager Report for the week
ending 8/16/08 was acknowledged as submitted.
Wendelgass informed the Board that the Township was contacted by
Dominion Gas Company and that they are in the preliminary stages of mapping out
a new pipeline easement to carry natural gas through
Police Report: The Police Report for the month of July 2008
was acknowledged as received.
Active Subdivision List: There are currently no pending deadlines.
Bills List: The Bills List was reviewed. Perkins made the motion to approve the Bills List dated 8/15/08 in the total amount $70,691.86. DiLibero seconded the motion which carried unanimously.
Subdivision/Land Development:
Weatherstone: An Escrow Request has been made from The Hankin Group. This has been reviewed by Carroll Engineering and they have made recommendations for release. Perkins made the motion to approve the release of Certificate of Completion No. 3 for improvements to Westover and Fellowship Roads in the total amount of $92,332.68. DiLibero seconded the motion and it carried unanimously.
Old Business:
Michelle Thomas came before the Board of Supervisors to discuss her
property on
Environmental Advisory Committee:
Vicki Laubach, Chairperson of the EAC, informed the Board that the
Township Engineer has produced a list of native plants that should be added to
the Zoning Ordinance. They are in the
Natural Lands Trust Stewardship Guide and a notation could be added to the
Zoning Ordinance and SALDO refer to that if that list would be preferred by the
Board. Laubach also informed the Board
of a new project proposed by
New Business:
Steve Meyer, representing Glenmoore Eagle Youth Association,
came before the Board with questions on the field use and the proposed
reseeding of the fields this fall. The
fields need to be closed this fall for an overhaul which will include aeration,
reseeding, fertilizing and weed control.
Meyer stated that the GEYA Little League in District 28 is in need of
this field and would like the Township to put off closing the field until
November 2008. Wendelgass informed him
that the problem is the growing season.
If this is done in September, the grass will have more opportunity to
grow before the spring season. If the
closing is delayed, it might happen that the fields would have to be closed
during the spring season if they are not fully grown back. Meyer agreed that the spring season would be
more important to use the fields then the fall.
The new elementary school is planning to have a field. He will contact them to see when it will be
ready. He will report back to the Board
to let them know the outcome.
The West Vincent Police
Department is in need of a new part-time officer. Police Chief Swininger informed the Board
that Eric Sauermelch has successfully completed his psychological and physical exam
and his pre-employment background check and is respectfully recommending the
Board of Supervisors hire Mr. Sauermelch.
Perkins made the motion that
Robert Hall, Francis A. Hall Insurance Company presented a power point presentation of the proposed insurance coverage on Township property. Miller asked if this insurance carrier provides safety training. Mr. Hall stated that Selective Insurance does provide that at no cost and will be in contact with the Township to set up a date.
Business from the floor:
DiLibero informed the other members of the Board that he is still having a problem with the requirement of a performance bond on the road repairs. He feels that the Second Class Township Code Section 3102 requires one, regardless of the legal advice given to the Board by its Solicitor. He stated that he feels that any road maintenance that was included in the previously approved bid should have been bonded. The Township Solicitor gave the Board a memo outlining its position after checking with PSATS stating that a bond is not required on projects that are less than $10,000.00. DiLibero disagrees with this memo at this time and he would like to rescind his vote in favor of awarding the 2008 Road Repair and Maintenance Bid. Siana stated that he cannot rescind his vote. Also the Township does not have the ability to now require the low bidder to supply a bond since it was not a requirement of the original bid. Siana also noted that the bid had already been awarded. Also, it is not possible to establish how much the bond would have to be since there are rules governing how much can be set. A bond cannot exceed the amount of work that is to be done. It is difficult to set a bond amount for yet to be identified small repairs to roads. DiLibero stated that he would like to know what he can do since he would like to change his mind on the bid award. He still feels a bond is required. Siana will research this question for him.
A question was asked by a
resident on who determines the projects.
Miller responded that the Road Master determines what roads get done and
when. On
DiLibero stated that he would like to have the Road Crew vehicles have decals to identify them as being owned by the Township. The sample was sent to Laurel Printing so as not to have Supervisor DiLibero incur any liability for his generous offer of doing it for them.
Jim Hall, Weatherstone HOA would like to know when the No Parking signs will be installed. Miller stated that the PA One calls should be going out this week. The Road Crew is currently looking into paint that does not last as long as the paint that is traditionally used.
Rich Malasics,
Miller was asked on when
Perkins made a motion to adjourn, DiLibero seconded, and the motion passed unanimously.
Meeting Adjourned 11:10 AM
Respectfully Submitted,
Tammy Swavely
Township Secretary